(4) Do not use your password when/where someone might see and remember it (see Notification by first-class mail should be the primary means by which notification is provided. Exceptions to this are instances where there is insufficient or outdated contact information which would preclude direct written notification to an individual who is the subject of a data breach. L. 96249 substituted any educational institution, or any State food stamp agency (as defined in section 6103(l)(7)(C)) for or any educational institution and subsection (d), (l)(6) or (7), or (m)(4)(B) for subsection (d), (l)(6), or (m)(4)(B). While agencies may institute and practice a policy of anonymity, two . The trait theory of leadership postulates that successful leadership arises from certain inborn personality traits and characteristics that produce consistent behavioral patterns. List all potential future uses of PII in the System of Records Notice (SORN). Individual: A citizen of the United States or an alien lawfully admitted for permanent residence. ); (7) Childrens Online Privacy Protection Act (COPPA) of 1998 (Public This includes any form of data that may lead to identity theft or . Personally Identifiable Information (PII) and Sensitive Personally Identifiable Information . L. 100647, title VIII, 8008(c)(2)(B), Pub. FF of Pub. This includes employees and contractors who work with PII as part of their work duties (e.g., Human Resource staff, managers/supervisors, etc.). a. Protecting PII. (a) A NASA officer or employee may be subject to criminal penalties under the provisions of 5 U.S.C. F. Definitions. b. 446, 448 (D. Haw. Any officer or employee of any agency who willfully maintains a system of records without meeting the notice requirements of subsection (e)(4) of this section shall be guilty of a misdemeanor and fined not more than $5,000. 5 U.S.C. Privacy Act. L. 114184 substituted (i)(1)(C), (3)(B)(i), for (i)(3)(B)(i). timely, and complete as possible to ensure fairness to the individual; (4) Submit a SORN to the Federal Register for publication at least 40 days prior to creation of a new system of records or significant alteration to an existing system; (5) Conduct a biennial review (every two years) following a SORN's publication in the Federal Register to ensure that Department SORNs continue to accurately describe the systems of records; (6) Make certain all Department forms used to L. 116260, section 11(a)(2)(B)(iv) of Pub. The Privacy Act of 1974, as amended, lists the following criminal penalties in sub-section (i). 1681a). Your organization seeks no use to record for a routine use, as defined in the SORN. DHS defines PII as any information that permits the identity of a person to be directly or indirectly inferred, including any information which is linked or linkable to that person regardless of whether the person is a U.S. citizen, lawful permanent resident (LPR), visitor to the United States, or a DHS employee or contractor. (8) Fair Credit Reporting Act of 1970, Section 603 (15 U.S.C. 40, No. a. Personally Identifiable Information (PII). Pub. 94 0 obj
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Personally identifiable information (PII) and personal data are two classifications of data that often cause confusion for organizations that collect, store and analyze such data. Office of Management and Budget M-17-12, Preparing For and Responding to a Breach of Personally Identifiable Information, c.CIO 9297.2C GSA Information Breach Notification Policy, d.IT Security Procedural Guide: Incident Response (IR), e.CIO 2100.1L GSA Information Technology (IT) Security Policy, f. CIO 2104.1B GSA IT General Rules of Behavior, h.Federal Information Security Management Act (FISMA), Problems viewing this page? b. copy, created by a workforce member, must be destroyed by shredding, burning, or by other methods consistent with law or regulation as stated in 12 FAM 544.1, Fax Transmission, Mailing, Safeguarding/Storage, and Destruction of SBU. Which of the following establishes national standards for protecting PHI? Subsec. records containing personally identifiable information (PII). Amendment by Pub. in major print and broadcast media, including major media in geographic areas where the affected individuals likely reside. A notice in the media will include a toll-free telephone number that an individual can call to inquire as to whether his or her personal information is possibly included in the breach. Special consideration for accommodations should be consistent with Section 508 of the Rehabilitation Act of 1973 and may include the use of telecommunications devices for the Personally Identifiable Information (PII) - information about a person that contains some unique identifier, including but not limited to name or Social Security Number, from which the identity of the person can be determined. L. 10533, set out as a note under section 4246 of Title 18, Crimes and Criminal Procedure. Core response Group (CRG): A Department group established in accordance with the recommendations of the Office of Management and Budget (OMB) and the Presidents Identity Theft Task Force concerning data breach notification. appropriate administrative, civil, or criminal penalties, as afforded by law, if they knowingly, willfully, or negligently disclose Privacy Act or PII to unauthorized persons.Consequences will be commensurate with the level of responsibility and type of PII involved. An agency employees is teleworking when the agency e-mail system goes down. Identify a breach of PII in cyber or non-cyber form; (2) Assess the severity of a breach of PII in terms of the potential harm to affected individuals; (3) Determine whether the notification of affected individuals is required or advisable; and. 1368 (D. Colo. 1997) (finding defendant not guilty because prosecution did not prove beyond a reasonable doubt that defendant willfully disclosed protected material; gross negligence was insufficient for purposes of prosecution under 552a(i)(1)); United States v. Gonzales, No. Secure .gov websites use HTTPS Order Total Access now and click (Revised and updated from an earlier version. Compliance with this policy is mandatory. c. Security Incident. Pub. The prohibition of 18 U.S.C. a. A locked padlock Breach: The loss of control, compromise, Sensitive personally identifiable information: Personal information that specifically identifies an individual and, if such information is exposed to unauthorized access, may cause harm to that individual at a moderate or high impact level (see 5 FAM 1066.1-3for the impact levels.). L. 97248 effective on the day after Sept. 3, 1982, see section 356(c) of Pub. The bottom line is people need to make sure to protect PII, said the HR director. Amendment by Pub. Criminal penalties C. Both civil and criminal penalties D. Neither civil nor criminal penalties deliberately targeted by unauthorized persons; and. included on any document sent by postal mail unless the Secretary of State determines that inclusion of the number is necessary on one of the following grounds: (b) Required by operational necessity (e.g., interoperability with organizations outside of the Department of State). See CIO 2104.1B CHGE 1, GSA Information Technology (IT) General Rules of Behavior; Section 12 below. PII is a person's name, in combination with any of the following information: personnel management. (2) Section 552a(i)(2). False (Correct!) Protect access to all PII on your computer from anyone who does not have a need-to-know in order to execute their official duties; (3) Logoff or lock your computer before leaving it unattended; and. (c) and redesignated former subsec. 1t-Q/h:>e4o}}N?)W&5}=pZM\^iM37z``[^:l] Apr. Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. The legal system in the United States is a blend of numerous federal and state laws and sector-specific regulations. d. A PIA must be conducted in any of the following circumstances: (2) The modification of an existing system that may create privacy risks; (3) When an update to an existing PIA as required for a systems triennial security reauthorization; and. (a). Incident and Breach Reporting. It shall be unlawful for any person willfully to offer any item of material value in exchange for any return or return information (as defined in section 6103(b)) and to receive as a result of such solicitation any such return or return information. Failure to comply with training requirements may result in termination of network access. (a)(2). b. person, as specified under Section 603 of the Fair Credit Reporting Act (15 U.S.C. a. L. 101239, title VI, 6202(a)(1)(C), Pub. PII shall be protected in accordance with GSA Information Technology (IT) Security Policy, Chapter 4. Return the original SSA-3288 (containing the FO address and annotated information) to the requester. b. Need to know: Any workforce members of the Department who maintain the record and who have a need for the record in the performance of their official duties. 552a(i)(2). L. 96611, 11(a)(4)(A), substituted (l)(6), (7), or (8) for (l)(6) or (7). (See Appendix C.) H. Policy. (d) redesignated (c). Which best explains why ionization energy tends to decrease from the top to the bottom of a group? E-Government Act of 2002, Section 208: A statutory provision that requires sufficient protections for the privacy of PII by requiring agencies to assess the privacy impact of all substantially revised or new information technology Employees who do not comply with the IT General Rules of Behavior may incur disciplinary action. 93-2204, 1995 U.S. Dist. All of the above. L. 105206 applicable to summonses issued, and software acquired, after July 22, 1998, see section 3413(e)(1) of Pub. Harm: Damage, loss, or misuse of information which adversely affects one or more individuals or undermines the integrity of a system or program. Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following? (1)Penalties for Non-compliance. Accessing PII. d. The Departments Privacy Office (A/GIS/PRV) is responsible to provide oversight and guidance to offices in the event of a breach. L. 96611, effective June 9, 1980, see section 11(a)(3) of Pub. Computer Emergency Readiness Team (US-CERT): The L. 111148 substituted (20), or (21) for or (20). It shall be unlawful for any officer or employee of the United States or any person described in section 6103(n) (or an officer or employee of any such person), or any former officer or employee, willfully to disclose to any person, except as authorized in this title, any return or return information (as defined in section 6103(b)).Any violation of this paragraph shall be a felony punishable . L. 85866 added subsec. (d), (e). (m) As disclosed in the current SORN as published in the Federal Register. CIO 2100.1L requires all GSA Services, Staff Offices, Regions, Federal employees, contractors and other authorized users of GSAs IT resources to comply with GSAs security requirements. This guidance identifies federal information security controls. See also In re Mullins (Tamposi Fee Application), 84 F.3d 1439, 1441 (D.C. Cir. The Privacy Act requires each Federal agency that maintains a system of records to: (1) The greatest extent Individual harms may include identity theft, embarrassment, or blackmail. See GSA IT Security Procedural Guide: Incident Response. Personally Identifiable Information (PII) PII is information in an IT system or online collection that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) Rates for Alaska, Hawaii, U.S. When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality. 3, 1982, see Section 11 ( a ) ( 1 ) 2... 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